RLSC Committee of Management Meeting

Thursday 25th March 2021 7.30pm

Present

Angus Tennant, Beric Dawson, Colin Higham, David Burnham, Emma Carter, Harriet Wood, Ian Lee, Janet Shields, Maggie Scott, Patricia Ordsmith, Ralph Melville, Bill Hancock, Matthew Baker

1. Previous meeting minutes

Previous minutes approved via email prior to meeting.

Review of actions

JS - Strategy document – All need to review and provide feedback to Janet Janet has received some comments New Action: Review at CoM meeting in 2 months time due to COVID

BD – Galley risk statement when available needs to be reviewed from a Safeguarding perspective

BD – Add SUP instructors to DBS Check list. PO to review list for DBS. Added

IL – Accident book – to be purchased and stored in the table in the foyer. Arriving this week.

JS to contact Hartley about a new cover for Hartley 15 - awaiting response

AT to contact novices to ask what would help them get back on the water.

New Action: AT - Named contacts to buddy with, in slots, will send feedback details to PO

IL - Change of Club Rules - To publish by email tonight, for 21 day notice period. Completed

Agree day & frequency of meetings

Next meeting 19th April to review Q1 Financial Report

Agreed frequency of meetings to be monthly (Calendar month) on a Monday, 3rd Monday in each month.

ACTION: PO to send out meeting request for April – July.

2. New Members

Approved unanimously

Karen, husband and daughter, Megan Tierney (Family Sailing)

Alison Davies (Adult SUP)

PO to provide new sailing members’ contact details to Angus

A problem has been identified with the new membership system for some members who pay annually – they are showing as having not renewed, but their renewals are not yet due. Janet is working with James to solve this.

Discussion about duties and lack of PB2 coxes for duties, no courses are possible due to COVID restrictions until after June 21st.

3. Club Bank Account

Barclays Current Account - JS, IL and MJ have mandated online banking privileges and DB and MS can sign cheques only.

JS to confirm the bank mandate with Barclays.

Deposits: currently JS and MS only approved

PO: Agenda item for next meeting Approval of signatories

Action for AGM to review signatories if there is a change in Directors

4. Development Plan

The RYA 5 year Plan has been delayed and a 1 year Transitional Plan implemented due to COVID.

Discussion of whether the club should adopt a 1 year plan followed by a 5 year plan or develop the 5 year plan this year.

BH suggested a review of the previous plan and the benefits of having a rolling rather than fixed term plan

JS in favour of a five year plan to capitalise on available grants.

DB in favour of a five year plan to decide in which direction the club would like to go

PO proposed a live document with regular reviews

MS & BD suggested a five year plan with a more detailed 12 month plan

Approved unanimously that a 5 year plan will be developed, including a more detailed 12 month plan

Agreed that a section of the report on “Where we are now” will be developed and circulated to Committee members, followed by a development meeting to identify and agree “Where we want to be” and “What we need to do to get there”.

5. COVID update: Restarting Sailing & SUP

Organised activity, includes racing and training, not under restriction of max 30 people.

Discussion of whether social sailing is included in organised activity is to be decided. at a club level.

Rule of 6 still applies to spectators or people not taking part / helping in the organised activity.

Social distancing applies to everyone outside of your household.

OOD / Training lead / Jybaz Co-ordinator to police that the Rule of 6 and Social distancing are applied.

Pursuit races preferable to mass start to reduce numbers of people launching at the same time, JS pointed out that pursuit races finish at the same time.

MJ to consider format for races at the Easter regatta to stagger launching and recovery of boats

PO to update the COVID policy

Discussion about how many people will be allowed on site at any one time and whether the rule of 30 applies to spectators only.

IL to send comms out emphasising social distancing and the rule of 6

6. Galley Update

Ready to open when restrictions allow. Club returning to operating layout next week.

AOB

PO suggested returning the foils and sails to the clubhouse as per last lockdown

PO to sign CRT licence

MB wants to organise a SUP open day after 21st June. SUP Fridays to start from 9th April with a safety boat. SUP Race on 15th or 22nd May (15th is a Jybaz session).

Need more bar trained members from SUP group and coxes for safety cover

DB suggested EGM via election buddy to vote them in as bar committee members.

DB to circulate data protection policy for approval

IL offered to act as Fire Safety Officer for Fire Policy

Close of Meeting

Hi all,

We've got quite a lot of info now about opening, how it's all going to work, the galley coffee shop proposal and lots more, so best get cracking!

Reopening

Good news, the RYA has reviewed the latest COVID guidelines and we can resume racing from Monday 29th March. This means our racing in the early part of the season looks like below.  It's worth saying that as Easter weekend is the first weekend anyone can go sailing or SUPing knowing that safety cover is available, ALL members are welcome to come down to go on the water while the races are ongoing. We'll make sure that you're safe.

Please also note that the clubhouse will be closed except for toilet access (in the downstairs disabled toilet),  meaning that changing rooms will be closed.  Please come ready to get out on the water or to change in your car 

  • 20th March (this is a change from the original date) and 27th March, online Jybaz Training 
  • SITE OPEN
  • Sun 4th/Mon 5th April – Champagne race (first race of the season) and Easter Regatta. The Easter Regatta is 6 races over 2 days, with your four best results to count.
  • Wed 7th April – 7pm – Wednesday racing starts
  • Friday 9th April – our first SUP Friday with social paddle boarding. Catering and food arrangements will be COVID dependant so may be a bit hit and miss for the first few weeks! Our new SUP rep Matt Barker will send out more info
  • Saturday 10th April – Jybaz (more info will follow soon from Bruce and Emma)
  • Saturday 10th April – afternoon Social Sailing open to all
  • Sunday 11th April – First three races in the Endurance series that will be shortened to three Sundays in April
  • OUTDOOR GALLEY SERVICE AVAILABLE
  • Saturday 17th April and 1st May – Training day for adults, more info to follow
  • Saturday 24th April - Jybaz (more info will follow soon from Bruce and Emma)
  • Saturday 2nd May – Start of the main season with Spring series races and the first Folkes race
  • Monday 3rd May (Bank Holiday Monday) Joint return to sailing and SUP day for members, a chance to get out on the water (or try something different). This year our focus is to encourage members onto the water, it will be a while before COVID allows a public open day.

So please put these dates in your diaries.

Duties

I have the membership list from James now, and will be populating the early season duties over the next week.  As there are no galley duties anymore the number of duties for each person will reduce.

HRO

We do need more members to volunteer to manage the racing (HRO's).  If you are willing, please speak to Ian or Mark as we're short of HRO's.

COX
We do have cox's but are always needing more.  We will be scheduling RYA Powerboat Level 2 training this year, probably after the 21st July when most social distancing restrictions are due to end.  The cost of the course is heavily discounted for RLSC members at around £120 for a course that will cost you over £200 elsewhere.  This license allows you to rent powerboats and speedboats and take them up to 12 miles offshore.....AND it's a terrific and fun fun course to do!  If you are interested places are always very limited, as I think each instructor can only train 4 students.  Our PB2 instructors are Mike Barrow, Janet Shields & Neil Walker.  Speak to any or then for more details or to get on the waiting list.  Their details are available on Dutyman.

The Galley Coffee shop / Cafe

Although we wont be able to open for outside tables (Mid April) and indoor tables (Mid May) we are now looking for members that might be inbterested in working at the galley.  I've already been contacted by a couple of members but we will need more staff.  If you are interested please email me at the new business address (This email address is being protected from spambots. You need JavaScript enabled to view it.) and we can take it from there.  Full training will be given.  I'm also interested in buying the cakes that we'll be selling from anyone who would like to bake for the coffee shop.  If you're interested please email me at the above address.

Post Covid Bash!

And finally, lets start work on a date as soon as possible after the 21st June for that whole club get together and party!!  If you want to help organise the Post Covid bash please get involved and talk to me or any other member of the committee.  These only happen if members step up to organise!!

Hi all,
Tricia and Mark have been beavering away on club matters recently and asked me to put out this rumination on Thursday.....and I forgot!  It's all good info.

On Covid, hopefully the PM will give us an isea when we can restart activities from our club premises on Monday.  Having been around the block a few times now regarding this I'd expect an update from the RYA sometime Tue/Wed.  As soon as I get it I'll let you all know. 

On-Line Interactive Training Sessions for RLSC Members

At the virtual new members evening in December, there was a request for some on-line sessions, especially about things to consider as either a sailor or SUPer when going to a coastal venue. Sorry for the delay in getting these organised but here are the dates and topics for the first 2 sessions. The sessions are open to all members:

Session 1 on Tuesday 2nd March 7.00-8.00pm: Understanding tides and sea state: what do we need to consider

Session 2 on Tuesday 9th March 7.00-8.00pm : Planning a trip out on the sea: what do we need to consider

The joining details for each of the sessions will be the same:

 

On-Line Interactive Training Session for RLSC Members

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/255422333

You can also dial in using your phone.
United Kingdom: +44 330 221 0088

Access Code: 255-422-333

New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/255422333

Virtual RYA Dinghy Show 27-28th February

Register for FREE today

With most of us currently staying at home, the virtual RYA Dinghy Show presented by Suzuki, taking place over the weekend of 27-28 February, offers an unmissable opportunity to spend a weekend indulging in all things dinghy sailing for all ages.

With over 80 exhibitors offering everything you need to get afloat plus two virtual stages crammed with talks and coaching sessions from some of the industry’s biggest names, the show is more accessible than ever with plenty to whet your appetite all weekend.

Attending the show is completely FREE, all you need to do is register by visiting www.dinghyshow.org.uk You can then attend the show from wherever you are, and there is no limit to the number of times you can log in. You don’t even need to install any software.

For more information on what is planned over the 2 days visit the following website:

https://www.rya.org.uk/newsevents/e-newsletters/inbrief/Pages/Virtual-RYA-Dinghy-Show-talks-schedule-announced.aspx

 

36th America’s Cup: PRADA Cup Final commences on Saturday (Great Britain vs Italy)

The winner of the PRADA Cup Final is the team that will go and face Emerites Team New Zealand in the 36th Americas Cup match

What channel is it on and how can I watch it?

Every race of the America's Cup series will be shown live on Sky Sports, normally Sky Sports Mix. The BBC will be also be showing the semi-final and final of the Prada Cup, as well as decisive race days during the America’s Cup match itself. The America's Cup YouTube channel also has a live stream. 

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